T&D World Magazine

Ricoh Enhances Archive Automation with Integrated Document Management Solution

Ricoh Americas Corp. has announced today the availability of an improved Dataworks3 ARCHIVE module for seamless integration with its DocumentMall solution for on-line document sharing and management. Combining a variable data printing middleware and a software-as-a-service (SaaS) solution provides customers automation capabilities and streamlines the collection and storing of important transactional and promotional documents, eliminating time-consuming and error-prone manual intervention.

Variable data printing projects can involve large volumes of transactional documents such as invoices, statements, and more. Since these documents may be subject to regulations concerning retention and security, archiving is an essential part of the business process as is the ability to retrieve any one document to respond to an inquiry or request. To help businesses expedite this task, the Dataworks3 ARCHIVE module can be configured to automatically archive to DocumentMall's 24x7 online repository as part of the printing process. Variable data used to populate these vital business process documents is used for indexing in DocumentMall. Users can utilize the index values to search and quickly retrieve a specific document from DocumentMall. In essence, businesses garner enhanced search and retrieval capabilities, which previously cost them excessive time and money as a result of unnecessary physical interaction and hard copy output.

By automating document creation and storage, this integrated solution limits access to information that may be subject to HIPAA or Sarbanes-Oxley regulations and provides safeguards through user level authentication to help increase compliance. Furthermore, due to its online presence and various security measures, DocumentMall is an effective instrument in disaster readiness and business continuity planning.

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